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Office 365 updates

To see all the office updates go to What’s new in Office 365

Here are some specific SharePoint Updates. If you are not using SharePoint, you are missing out on a major chunk of Office 365.

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Stay current with SharePoint updates

This video by Microsoft Mechanics will help keep you and your business on target with the newest security and compliance updates for SharePoint.

Watch the video

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Now you can sync all your SharePoint files

New features in OneDrive for Business let you sync between SharePoint Online team sites, files used inside Microsoft Teams, Office 365 Groups and OneDrive folders.

Learn more

Contact us today to find out how to ensure you are up to date with Office365 new features and tools

Tim is now an Evernote Certified Consultant

clip_image006Late last year Tim completed the certification process to be called an Evernote Certified Consultant.

Now we can help you build out productivity solutions in Evernote for yourself or your team or your entire business.

Evernote is an awesome note taking app that syncs across devices and platforms, iOS, Android, Windows and Mac as well as in the browser.

Here are some of the productivity tips and information from recent Evernote Blogs and articles.

Do vs. Done Lists: Jot Down Your Small Wins to Amplify Success

7 Tips from Experts: Watch Business Productivity Soar in Evernote

Contact us to discuss how Evernote could be used in your business

This Week’s Productivity Tips

Here are some recently located productivity tips.

5 Dreadful email mistakes to avoid

One click. That’s all it takes. clip_image007The Office Online extension adds a clickable icon to your Google Chrome™ browser, which allows you to open or create Office files and save them to OneDrive. After a one-time sign-in, one click is all you’ll need to unlock the power of Office.

Get an online presentation built in just a few minutes using QuickStarter in Sway. Office 365 users – this tool is free in your online portal and allows you to create polished online company presentations in just a few minutes. No more agonising about web development costs. Just create and share to your customers.

7 Email tips to control your inbox

Get control of your inbox with these built-in features. If inbox management is something you struggle with then we can come and show you how to save time every day in shortcuts and other power tools that speed up your message management.

Office Apps for Outlook

Check out a previous article that showcases some the best Outlook apps.

Office Extra | Your source for the newest ways to help you do more

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Higher performing teams start here

Collaboration is the key to success. That’s why Office 365 provides apps and services to help groups of all sizes and styles achieve together. And now, for high-velocity teamwork, there’s Microsoft Teams. Teams is the new chat-based workspace activated by over 30,000 organisations since it rolled out last November. It’s free with your subscription and ready to go.

Start using Teams

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Also new from Office 365

As a subscriber, you get the latest upgrades like these and more.

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New OneDrive admin centre is here

OneDrive is easier for IT to deploy and manage with the new OneDrive admin centre. Manage sync and sharing capabilities with better controls and confidence.

Learn more

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New DLP enhancements improve your safety

Enjoy unified control over policy creation, data reporting and more with latest updates to Data Loss Prevention (DLP) for Office 365.

Learn more

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Get up to speed on your apps with Quick Starts

Use our Quick Starts, available online and for download, to learn all about the latest versions of Office 2016 apps.

Get going with Quick Starts now

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Learn FastTrack tips for Office 365 success

Get advice from Microsoft CIO Jim DuBois on how to reach your organisation's business goals with successful Office 365 adoption.

Register to watch

Contact us today to find out how to ensure you are up to date with Office365 new features and tools

Inspired by a quick Skype for Business presentation I just did with three customers assisting them share their calendars I decided to write this short training tool. Outlook is the primary email management tool for most business people worldwide. It is also an extremely feature rich time management tool with many capabilities that a lot of people have no idea it can do.

clip_image002Here’s a short list of some of the amazing things you can do in Outlook, and particularly in Calendars.

  • Out of Office messages (technically not in the calendar) - utilising dates and time to send out of messages to either or both internal and external email recipients.
  • Delegate permissions – sharing your calendar with others in your organisation to see or edit calendar items on your behalf.
  • View multiple calendars – see multiple people’s calendars stacked side by side, on top or even overlaid to see calendars and find joint free time.
  • View and subscribe to external calendars – see others calendars or appointments.
  • Share your calendar externally – free busy time, free busy with subject and location, or all calendar information.
  • Use categories and colours for quick visual calendar – see the image.
  • Plugins (Tools from the Office Store) Find time is possibly the best tool ever – and its free! https://findtime.microsoft.com/
  • Create Skype for Business meeting requests right inside Outlook Calendar items by clicking the Skype icon on the toolbar.

Contact us today to find out how to utilise these tools

Improve Your Marketing with the Right Corporate Image

Your sales begin with you. Your corporate profile on your website and LinkedIn either attracts people to do business with you or drives them away. Even worse is having a grey shadow head.

We have this great offer for March 2017 with a discounted headshot price for up to 5 staff.

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Contact us today to book your photoshoot

Follow Us On Social Media

As always Jethro is your web, cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces, then connect with me:

All content © Tim Miller. Feel free to share or send these emails on. If you want to unsubscribe just reply with Unsubscribe in the subject.

Today’s newsletter has an article about your Business Security and the rest is mostly about Office 365. Most of you are using it but probably only scratching the surface with what it can do. I would love to hear back from you via this very quick survey created inside Office 365. Click this survey link.

Can you be sure your business data is secure?

Have you ever sat down and thought just how your business would cope if you lost all or even some of your data? Whether your critical applications are email, CRM, accounting or intellectual property the first line of defence is your IT infrastructure. And unfortunately in many cases the first point of attack is poorly planned and deployed infrastructure.

If critical data is corrupted, lost or stolen then there may be drastic business consequences. Maybe the inability to locate customer’s information or data, maybe the loss of sensitive information, or maybe the inability to trade could have a serious impact on your business’s profitability or even its continued existence.

Following is a checklist to see if your business has exposure in any of the most obvious areas. Can you tick these items off?

Your network is secure and reliable.

  • Mobile devices are securely connected and monitored and can be remotely wiped or deactivated.
  • Network access is only via security protocols requiring user authentication.
  • You can quickly detect and quarantine threats
  • WiFi passwords are secure and your WiFi network is locked against casual users.

Your backup and restore plans are tested regularly.

  • Does your backup plan include all your data and applications?
  • How often are your backups scheduled? And to what media? And with what redundancy?
  • Have you recently tested restoring your data or your systems?
  • How far back to the past can you recover data?
  • Is your backup onsite, offsite or a combination?

Physical devices should be reliable, secure and access restricted to authorised personnel.

  • Does your building or office have security, alarms or physical access restrictions (eg swipe cards)
  • Do you have a notification plan around lost or stolen data or devices with an escalation based on severity of the problem?
  • What is the time gap between a critical piece of infrastructure failing and its replacement allowing for continued business activity? Eg Router/modem, switch, server, PC, POS terminal etc.

The security of your business is important to us. We will assist you to work through the different threat levels, exposure and security risks and evaluate your current plans for failure points or missing pieces. Then we can help you plan and implement the missing pieces.

Act now BEFORE you experience a breach or loss. Contact us today for a security audit of your business and get yourself peace of mind.

New Office 365 features

So many new features, so few newsletters or time to explain them all. If you haven’t had your free business audit yet then please contact us. We will go through what you are using, show you the new features that you could be using and identify use cases where you could gain productivity or efficiency as a result.

Here are just some of the new things you may not be aware of.

Groups in Office 365 – available now

The first apps to take advantage of the Office 365 Groups service include Outlook, OneDrive for Business, OneNote, Skype for Business, Power BI and Dynamics CRM. Yammer, Delve and Planner will also soon take advantage of this service.

With the new Outlook Groups mobile app for Windows Phone, iOS and Android, you can now engage with your group on your phone while on the go—continue conversations, view files, @mention colleagues and even discover other relevant groups.

https://blogs.office.com/2015/09/22/introducing-availability-of-office-365-groups-in-outlook-2016

Office 365 Planner – Coming Soon

Office 365 Planner offers people a simple and highly visual way to organize teamwork. Planner makes it easy for your team to create new plans, organize and assign tasks, share files, chat about what you’re working on, and get updates on progress. Planner can be used to manage a marketing event, brainstorm new product ideas, track a school project, prepare for a customer visit, or just organize your team more effectively.

https://blogs.office.com/2015/09/22/introducing-office-365-planner

Updated App Launcher

If you're new to the app launcher, you might be wondering what it is and how to use it. The app launcher is designed to help you get to your apps from anywhere in Office 365. When you click (or tap) the app launcher icon App launcher icon, you get a menu of apps and services depicted in tiles like this:

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How many and which tiles you see depends on what services and features are available to you as part of your Office 365 subscription. For example, suppose that you're using Office 365 Business for work, and Office 365 Home for personal use. In this case, the app launcher you see when you're signed in to Office 365 Business will look a little different than the app launcher you see when you sign in to Office 365 Home.

Reminder – end of Mainstream support for Office 2010

As a reminder, mainstream support ends for Office 2010 on October 13, 2015.

Office 365 is designed to work with any version of Microsoft Office in mainstream support. We encourage you to update your Office installations by uninstalling Office 2010 and installing the Office 365 ProPlus subscription. Instructions can be found at http://aka.ms/uninstalloffice2010.

New OneDrive for Business Sync Tool – coming soon

The new client (available for both PC and Mac) offers improved reliability and selective sync, as well as removing the 20,000 file sync limit and extending support for files up to 10GB in size.

Simplified OneDrive browser experience

Microsoft has completely refreshed the browser experience, employing the best practices from the OneDrive consumer experience used by millions every day. The resulting browser experience is clean, intuitive and beautiful. A highlight of the new browser experience is the ability to switch between a list and preview tile view which makes it easy to identify key files. All of the key actions you want to take on a file or folder, such as preview, edit, share and delete, are conveniently located on the toolbar or by right-clicking a specific file or folder. This new browser experience makes managing your work files easier than ever. Read the link for more information including enhanced sharing, better mobile access and security.

https://blog.onedrive.com/meet-the-new-onedrive-for-business

Office 2016 – have you upgraded yet?

Some highlights:

  • Outlook 2016 provides the smartest inbox yet, delivering lightning fast search, removing low priority mail automatically and making sure everyone on the To: line has the right access to modern, cloud-based attachments from OneDrive.
  • We also have significant new updates to OneDrive for Business coming later this month across sync, browser, mobile, IT control and developer experiences. The highlight is the preview of the next generation sync client for Windows and Mac, offering improved reliability and selective sync, as well as increased file size and volume limits.
  • Tell Me helps you easily and quickly find the right Office feature or command, and Smart Lookup brings insights from the web right into your documents. Previously available only in Office Online, Tell Me and Smart Lookup are now available across the Office 2016 client apps.
  • Excel 2016 now includes integrated publishing to Power BI and new modern chart-types to help you make the most of your data.
  • The cloud-powered most recently used documents list allows you to pick up right where you left off in seconds, because it travels with you across your devices whether working in Office Online, the mobile apps or in the 2016 client apps.

https://blogs.office.com/2015/09/22/thenewoffice

Follow Us On Social Media

As always Jethro is your web, cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces, then connect with me:

All content © Tim Miller. Feel free to share or send these emails on. If you want to unsubscribe just reply with Unsubscribe in the subject.

Lots of Office 365 news today. One of the major benefits of using Office 365 is the constant updates and new features that are being rolled out. Read below to find out about the latest features and see if you can take advantage of them to be more productive.

Office 365 News – Updates and New features

Office 2016 for PC.

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We have already seen the Office 2016 for Mac rolled out earlier this year – I trust all our Mac users are using it now. Office 2016 for PC has just been released and will progressively be rolled out to all users. If you want it faster, you can go and install it now. Login to http://login.microsoftonline.com and click the gear icon and go to your Office 365 Settings from where you can download an install your software.

As a further reminder Mainstream support for Office 2010 ends 13 October 2015. You should no longer have any users left using Office 2010 (or earlier).

Skype for Business on iOS

Beginning October 7, 2015, the Lync 2013 app on iOS devices will get updated and renamed to Skype for Business. With the new app, Microsoft is bringing the simplicity and familiarity of Skype together with the enterprise quality of Lync. The Lync 2013 app on iPhone will be replaced with Skype for Business, whereas iPad users will have to manually download the new app from the Store. The new app will run on all iOS 8 and higher versions.

OneDrive for Business

On 30 September Microsoft released a preview version of the sync tool for One Drive for business. The new client removes the previous limitation of 20,000 files and increase support for files up to 10GB in size. Along with this there are numerous changes in the web client, the iOS and Android clients. This will improve the ability for users to access their data anywhere on any device, edit and share documents.

These changes will be made public soon and we will update you when they are. Read more about the new OneDrive for Business experience.

Likes and Mentions in Outlook on the Web

office 2016 logoOver the last several years, social networks have changed the way we communicate. In our personal lives, we show our approval by “Liking” a friend’s status update on Facebook and we “@Mention” others in a Twitter post to call attention to it. In our workplace, these same social concepts became popular through enterprise social tools such as Yammer. Microsoft is now introducing Like and @Mention to workplace email in Outlook on the web.

How it works. To Like a message, simply click the thumbs-up icon in the reading pane. This turns the icon from grey to blue, notes within the email that you liked the message and adds a thumbs-up icon in the email list view. Anyone on the thread can Like a message, and their Likes are identified and captured within the message as well. If someone likes your email, you’ll receive a notification letting you know.

While the focus of Likes is on specific emails, the focus of Mentions is on specific individuals. When collaborating on email, it is common to call out a specific person for an action or request. Another scenario is adding a person to an existing thread for their attention—perhaps you are on a thread and know that the person who can answer a question was not initially included. Using the Mentions feature ensures that the person is not only aware of the request but is also included in the thread.

To use Mentions, simply add the @ symbol in the body of an email. This will bring up your frequent contacts as well as access to your directory. Select the person you want to highlight, and they will automatically be added to the To: line if they were not already included. In addition, their name will be highlighted in the message in blue and they will receive an @ flag in their inbox view next to the message. Furthermore, they can sort by their @ messages to ensure they respond to all messages in which they were mentioned.

This new feature will start tolling out mid-October and be generally available mid-November. The feature will roll to the desktop Outlook clients for Windows and Mac in the first half of 2016. Learn more about how the Like and Mention Feature can work for your organisation.

Office 365 Groups

We're releasing a new feature to enhance your Office 365 experience. Office 365 Groups is now available as part of Outlook 2016 and with the Outlook Groups app on Android, iOS and Windows Phone. Office 365 Groups allows individuals to easily self-form public or private teams. Each group includes a shared inbox, calendar, file repository and notebook and is a great way to keep your team productive.

Learn more about Office 365 Groups.

Contact us now if you want to access these features for your organisation as soon as they become available. I am also happy to demo them to you in a demo environment.

Follow up on Richard Bowles Seminar

We had an extremely rewarding opportunity for those people who learnt from Richard Bowles who discussed amongst other things that, Goals guide us, they don’t drive us. Every attendee responded positively with something they learnt. Dianne said “Major take out for me was "A motive is a need to do something, not a reason to do something. The need comes from within you." Great stuff.”

If you are looking at a plan that will see you bullet proof your commitment to what you set out to achieve, and have you working towards your goals with ease, dedication and without burnout, then we can provide you with access to the master planning information from this seminar at a special price.

Contact us today if you want more information.

Using the SUBTOTAL Function in Excel

Function errors are very common in Excel Spreadsheets. Possibly the worst ones I see are where people create spreadsheets to total up data and use the SUM formula to add together cells in ranges. Then they add new data to the edges of those ranges but the SUM formula doesn’t pick that up. There is a Subtotal function in Excel that will solve that problem especially when using tables of data or wanting to create grand totals from a number of subtotals. I have written a blog post all about how to use the SUBTOTAL function in Excel.

Talk to us today if you create spreadsheets to sum your data. I can show you in less than 1 hour how to save hours of your time per year through using shortcuts, better spreadsheet design and some very powerful Excel Functions.

Free Business Digital Skills Webinars

Yes, Free!

I will be running some digital skills webinars for free to any of our customers who would like to learn more about how to get the most out of their digital technology.

Each webinar will be approx. 20 minutes long and can be joined using a web link. They will be run every 2-3 weeks on a Wednesday at 2pm. They will also be recorded and made available online.

Subjects will include:

· Mastering Email – tips and tricks for a zero inbox, reducing time spent in email and other shortcuts

· Basic Spreadsheet design

· Using OneDrive and SharePoint to share files and work collaboratively

· Understanding Social Media for Business

· And more… you can ask for topics to be covered.

Email me back on tim@jethromanagement.biz if you want to be added to the invite list. There is no obligation or cost to attend. You will need an invite link to join the webinar. I’ll add you to the list I already have and we will start once we have enough.

Customise your Windows 10 Start screen

The Start screen in Windows is one of the most emotional things about using Windows. It is where you have significant control about what you do and don’t see easily on your computer. The new Windows 10 Start screen is a blend of the old Windows 7 start menu and the Windows 8 modern tile apps. There are a number of ways you can customise this area and make it your own. In addition, this can be done per device so that depending on what device you are on you can see at a glance what you need most. E.g. work apps on your office PC, family stuff at home and maybe games and entertainment on your tablet or 2 in 1 device. A new feature of Windows 10 called Continuum also ensures that the screen scales to the size of the device you are using and also the mode (e.g. touch or keyboard).

Organise Apps

Clicking the left hand start menu gives you various.

Clicking the All Apps link gives you a list of all the applications on your PC. Clicking any Alphabet letter gives you the list of all the alphabet letters and the option to shoot straight to any of them.

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You can add, delete, resize and organise apps in the start screen just as in Windows 8. You can add apps by right clicking any app and Pinning it to the start screen or by dragging it from the left hand menu.

Resizing the Start Window

The start window can be resized both up and across – roll your mouse the edge and get the double edged arrow to change the size of the start menu.

Personalise the Start Screen

In the settings there are two main option areas for personalising the start screen. Click Start and Settings and Personalisation.

 

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If you want to learn more feel free to give me a call

Follow us on Social Media

As always Jethro is your web, cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces, then connect with me:

All content © Tim Miller. Feel free to share or send these emails on. If you want to unsubscribe just reply with Unsubscribe in the subject.

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What people say..

I have recently had the opportunity to use the services of “Jethro Management” to work with me on some business planning, coaching, etc. Whilst we are still not completed yet in what we are working on, I can honestly say that Tim and his staff have been very professional in every way.

— Gary Wakeling (GHS)

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