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Did you know that if you save newsletter emails into Outlook then all the text is indexed? That means if you search in outlook for anything mentioned in a newsletter you will find it. You don’t even have to read it now! You can save all your newsletter emails from me or anyone else into a “Research” folder and the content will be a resource for you to search whenever you need to know something.

Stop the Chance of Losing your Cloud Data

2010-01-26 Eggs 009

You probably know the adage “Don’t keep all your eggs in one basket”. Well it applies to your data as well. Don’t keep all your data in one cloud!

Your cloud data may be vulnerable to loss or corruption. Most of the “free” services have had failures at some point. Making sure you have numerous points of backup including physical backups is very important. In addition ensuring that you have the right security settings in place for data shared with staff or other people is critical.

There is a very good cloud backup service also called CloudHQ We use this to backup various cloud services from one to another. For example Evernote is backed up to OneDrive, and Box is backed up to Google Drive. For a small cost of US$99 a year that’s great peace of mind.

SharePoint is an even better solution. Microsoft’s multi geo-location data storage system ensures that your data is replicated in multiple data centres around the world and the OneDrive for Business application syncs your SharePoint libraries to your local machines.

We can sit down with you and talk about your current data storage and how to ensure that you are protected against data loss in the most cost effective and efficient manner. Call to discuss today on 0414 770 002.

Windows 10 Free Update Clarification

Some more clarification around the free update offer:

  • Microsoft will offer a free upgrade to Windows 10 for qualified Windows 7, Windows 8 and Windows Phone 8.1 devices in the first year. After the first year, upgrades will be purchased.
  • Windows 8/8.1 and Windows 7 Home Basic and Home Premium devices upgrade to Windows 10 Home
  • Windows 8/8.1 Pro and Windows 7 Professional and Ultimate devices upgrade to Windows 10 Pro
  • If upgraded within the first 12 months following launch, the device will receive ongoing Windows 10 updates for free for the life of that device
  • The free Windows 10 upgrade is delivered through Windows Update; domain-joined machines can manually get the update via Windows Update. The upgrade cannot be deployed through WSUS.

outlook ignore conversationTypically business users should not be using the retail versions (e.g. Windows Home Basic or Premium). If you have devices in your network that are incorrectly licensed please talk to us about fixing that. There is simple way to upgrade to Pro now inside Windows 8 in order to qualify for the correct version of Windows 10.

If you are interested in previewing Windows 10 we can show you some devices with it running and then talk about when your business will migrate to Windows 10 and take advantage of the under the hood features that will make your staff more productive.

5 Quick Tips in Microsoft Office

Fast tips following:

  1. Ignore a conversation in Outlook by right clicking the email and clicking Ignore. Note all further emails in this conversation thread will be deleted.
  2. Instant calculation in OneNote – simply type a formula in OneNote followed by a = and a space and the answer will be calculated for you. E.g. 3*sqrt(pi)= .
  3. In OneNote you can dock the pages list to the left by changing one option in the display options. Click File and Options, Display and then tick the option for Page tabs appear on the left.onenote display options
  4. In Excel quickly see options for your chart data by using the quick preview feature. Select your data to chart, then click Insert and Recommended Charts to see the quick previewsexcel recommend charts
  5. In OneDrive start a quick survey that can be shared easily with people and the answers will come back into Excel for you to analyse. Take my Favourite food and drink survey to see what it looks like. Here’s how to do it. From OneDrive online click New and Excel Survey. Follow the prompts to create your survey and then share it.onedrive new excel survey

Let us know if you like these tips or want to know how to use any of the Microsoft Office Products more effectively. Training your staff in how to use office more efficiently and effectively is a small investment that can make them more productive. Call us today!

Sales and Website Seminar

Jerrod Smith is the Attitude Coach. If you haven’t heard him speak then you must come along to this seminar just for that. An experienced Sales Professional, Jerrod is going to provide a number of key resources and skills for improving your businesses sales by adjusting your company’s attitude! And Tim from Jethro will be providing some productivity hints and tips as well as a couple of short sessions on web marketing and digital strategy.

Book your tickets for this event now – the location is still to be determined but it will be somewhere in Pine Rivers / Moreton Shire. The cost is $79 per person and includes refreshments. Time is 7am to 9am on the 10th June.

Book Now

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As always Jethro is your web, cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces then connect with me:

By James Tamm (January 16, 2006)

Project leaders can do their part to turn a blame-shifting “red zone” work environment into a “green zone” of shared vision and team collaboration by upholding these five principles.

Are you stymied by the collaboration void in your workplace? Wonder why, when you’ve struggled to select the best and the brightest for your project teams, tempers flare and productivity often grinds to a halt? Your workplace may be a “Red Zone” — an environment where turf is guarded and defensiveness abounds.

Red Zone organizations are made up of individuals who are short on “Green Zone” qualities such as trust, optimism and goodwill. When a project fizzles or fails in a Red Zone workplace, people turn to shame and blame — focusing not on what went wrong, but on who did wrong.

You're out on the town with some good friends hoping to have a great dinner and a memorable evening. There's a diner on the corner and a great Italian restaurant down the street. Which one are you going to choose?

The Diner - You May Want to Stick to the Basics Want a Steak? They've got it. Want Crab Cakes? They've got it. Want Veal Parmesan? They've got it.

They've got it but I'm not sure you'd actually want to eat it. The focus of a diner is to satisfy everyone by providing every type of food imaginable. However, quantity and quality are two very different things. Go ahead, ask the waiter what he recommends and you'll get a blank stare.

You may be asking yourself, what does this have to do with employees? The goal of most managers is to create well-rounded employees. They try to achieve this by identifying the employee's weaknesses and trying to fix them. What about their strengths? They languish and dull due to lack of attention. The result of this focus, at best, is an employee who can do most things but is not remarkable at anything. Sound familiar?

Recently I discovered a website entitled Tips and Traps when Buying a Business

The site blurb states:
Where entrepreneurs come to learn how to locate, finance, and buy a small business. Pore over 300 pages of tips, articles, and book reviews to build your business, reduce risk, and increase your confidence.

Articles include subjects like:

  • How to promote employees from within,
  • Don’t Start a Business! Buy a Business or 15 Reasons To Buy a Business vs. Starting from Scratch,
  • Poor Financial Planning & Controls,
  • and many more.

    Kelley Robertson writes:

    What separates successful sales people from everyone else? I believe that most successful sales people, in virtually any industry, possess the following characteristics:

    1. They are persistent
    Selling or running a business for a living requires a tremendous amount of persistence. Obstacles loom in front of us on a regular basis. But it’s what you do when faced with these barriers that will determine your level of success. I believe it was Brian Tracy who once said that a person will face the most challenging obstacle just before they achieve their goal. The most successful people in any industry have learned to face the obstacles that get in their way. They look for new solutions. They are tenacious. They refuse to give up.

    2. Successful sales people are avid goal setters

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    What people say..

    Learning the backdoor workings of website. Realising that my bad time management does not allow me to work "on" my business but only in it. Therefore I cant crunch the numbers.

    Free Business Seminar Feedback Nov 2012

    — Tony - Business Owner