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I haven’t sent a newsletter out for a long time – but there has been so much happening that this is the easiest way to update all our customers.

As always I am available to respond to your requests, queries and provide you with information.

I don’t charge by the phone call – and as I often say “it’s cheaper to ask me then it is for me to fix something after its done wrong”.

Now onto the news.

Office 365 is really booming along with Microsoft constantly releasing updates, new features and other tools. Here are just some of the more recent ones you may or may not have noticed.

Remember because the service is always online in the cloud it will update in the background without you even being aware of it most of the time. If you really want to check to see if you have the latest version then in any Office application on your PC click the File menu and choose Account.


Click the Update Options button and click Update Now.


You should get back this message. If not it will update for you.


There have been lots of behind the scenes work to make the Office 365 system more robust and error free including better spam management and performance improvements.

However there are some big items for users as well.

Android and Apple Apps

If you have an Apple or Android device there has been a rash of recent updates to the apps for both these systems.

Go to the Google Play Store or the iTunes App store today and download these apps to your device.

· Lync 2013

· One Drive

· Office Mobile

And brand new today is the new Outlook App for iOS released today and a preview of the new Android app coming shortly. This can replace the normal iPhone or Android mail app and is far better at managing your email.

See here for all the details

If you need help configuring this on your device call me. No charge!

Online Browser Apps

The browser apps have been updated and are constantly being updated to include more and more functionality as well as better browser compatibility. Login to your Office 365 account with your email and password at and check out the new apps today.

One of the major changes is in the layout of the online workplace.

Depending on your access level and account you will see all or some of these apps

clip_image006Click the blue icon on the left hand side to access these.

Note: Delve is in development and not rolled out to all users yet. It is designed to work closely with Yammer and drive deeper collaboration in your organisation over document management and productivity.

Talk to me today if you want to know how to access these tools and have them set up in your workplace.

Storing your data in the Cloud

Cloud storage is one of the number one business conversations right now with businesses everywhere transitioning. At least 63% of Australian businesses use SaaS cloud apps and around 20% are using some form of cloud storage and this number is growing rapidly. Most major companies in Australia are already using some form of private or hybrid cloud. Email is the biggest app right now with more and more companies migrating their mail into the cloud. Financial apps and other business management apps are also growing rapidly.

In Office 365 we have two forms of storage and with a Microsoft ID you have a 3rd space. Add Dropbox which is now supported by Office 365 and you have 4 separate spaces you can store data in. I’ll try and explain what each is and how to use them.


Most Office 365 customers have SharePoint. This is a document management system that is far better than using your local computer hard drives or even worse storing data on a USB drive! You can connect your SharePoint Document Libraries to your computer and they will sync across multiple devices. They are also accessible via your web login and mobile devices. This gives you real time access to your data on the go. Work on your client quote document in the office, access it again from your laptop or mobile device while in the taxi on the way to the airport. At the airport quickly login securely on a kiosk machine and review your email and check the quote one last time. At the meeting with your client access your spreadsheet with the data on it from their machine securely and make changes they require – leaving no trace once you log out. Finally after you have sealed the deal with the client login on your mobile and forward the revised quote to them. You can even give them read only access to the file right on your SharePoint site so as you change it they can see where you are up to. Once the project kicks off share your project timeline and task allocation to the client as well as milestone updates via SharePoint while keeping your internal workings private to your team.

Can you see how much faster this can make your communications with your client? No more waiting until you return home, pass your notes to your secretary who types them up and sends it back and forward in an email chain until you get it right.

SharePoint space is reasonably small – it starts at 10GB per customer and an additional 500MB per user account. It is designed for documents and spreadsheets and is ample space for most businesses. There are many features including very fine grained security access and sharing, version control and management.

Talk to me about how you could improve staff productivity, reduce leaks of draft documents and get better mobile access to your work.

One Drive for Business

Each user gets 1TB of space to store their personal data in. This could be company data or just their own pictures. Data can be synced between computers, accessed on mobile devices, shared with others as needed etc.

One Drive

One Drive is the retail free space that come with a Microsoft ID – which is what you log into your Windows 8 computer with. It is used to synch your personal settings from PC to PC as well as store your personal data in. it is a 15GB space. This should really be used for personal data, synching your phone camera pictures etc.


Dropbox is an alternative cloud storage similar to one drive. It can be setup to automatically upload all your phone pics and videos (Apple, Android and Windows Phones). It comes with 2GB free for starters but there are ways to get more space for free or you can buy space.

All these spaces will synchronise to a Windows PC or a Mac.

Each have their use and I can help you work out which is bets for your data and usage requirements.

Call me to discuss today on 0414 770 002.

Microsoft Office Financials

We are now partners with Financials for Office 365. With my accounting background as well as the integration with Office 365 this is a common sense approach for us and we are excited about this product. As with anything else we will be using it – and are already in the process of understanding how to migrate our accounting into the new system. Check out all the information at

We are looking for a foundational customer – someone who is happy to be a bit of a guinea pig. We won’t charge for all the work we do – but come to an arrangement that works for us and the customer as we learn this new system inside out. If you are interested – particularly if you hold inventory then call or email me.

Office Productivity.

As always we are on top of the cutting edge of Microsoft Office, learning how to speed up our workload, from creating email merges like this document to spreadsheet tricks and PowerPoint presentation tips. Anything that can be used to produce a better result faster we store away and share with our clients whenever possible. If you want us to provide a 1 hour training session on Outlook, PowerPoint Word or Excel or just using Windows 8, I will guarantee that when I leave you will have learnt things that will save you minutes or even hours per week. That translates into getting more things done or savings if you are paying staff.

Special Deal – mention this newsletter and get a 1 hour training deal for up to 3 staff – in your office for only $165 including GST. One on one remote session for $88.

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As always we are your web cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces then connect with me on these platforms:

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